PAPER SUBMISSION GUIDELINES

(For accepted papers ONLY)

Please read the following steps carefully:

Steps for Camera-ready submission:

1. Create your manuscript(s).
2.  Proof-read and check the format of your manuscript (do this before going to IEEE PDF eXpress).
3. Create IEEE PDF eXpress account.
4. Upload source file(s) for Conversion; and/or PDF(s) for Checking
5. When notified, obtain your Xplore-compatible PDF(s). The site contains extensive instructions, resources, helpful hints, and access to technical support.
6. Submit the properly formatted, IEEE Xplore-compatible PDF(s) to IEEE AFRICON Conference website via EasyChair (use Proceedings Role).
7. Submit completed Copyright Form

Detailed Instructions:

Final manuscripts are to be submitted in IEEE Xplore-compatible PDF format via EasyChair.

1. CREATE YOUR MANUSCRIPT(S)

Final manuscripts are to be submitted in IEEE Xplore-compatible PDF format via EasyChair.

Create your manuscript as specified in the template provided. The title, author names, affiliations, etc. should strictly follow the format. Please don’t use author titles (Dr., Prof., Ing., etc.) in front of names and avoid using positions (Professor, Lecturer, Scholar, Ing., etc.). The paper title shall be in normal fonts (NOT CAPS). You can download the IEEE Manuscript Templates for Conference Proceedings here.

Doc File: Visit website and download

https://www.ieee.org/content/dam/ieee-org/ieee/web/org/conferences/conference-template-a4.docx

LaTeX File:

https://www.ieee.org/content/dam/ieee-org/ieee/web/org/pubs/conference-latex-template_10-17-19.zip

A. Before Creating a PDF

Add the appropriate copyright notice to the bottom of the first page of your paper as shown in the footer:

• • For papers in which all authors are employed by the US government, the copyright notice is: S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3503-3621-4/23/$31.00 ©2023 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3503-3621-4/23/$31.00 ©2023 European Union
  • For all other papers the copyright notice is: 979-8-3503-3621-4/23/$31.00 ©2023 IEEE

B. Add the title of the Conference to the header so that it appears in every page of your paper (as shown in this document): 2023 IEEE AFRICON

2. PROOF-READ AND CHECK THE FORMAT OF YOUR MANUSCRIPT (DO THIS BEFORE GOING TO IEEE PDF EXPRESS)

Proofread and check the layout of the paper. All papers submitted through EasyChair are considered to be in their final form and ready for publication. Do not submit your paper until you are ready. A good suggestion is to have a few colleagues review your paper to provide final remarks on its suitability before submitting it.

Manuscript length: 6 pages maximum for full papers and 3 pages maximum for short papers. This is a strict page limit.

3. CREATE IEEE PDF eXpress ACCOUNT

Go to IEEE PDF eXpress Website https://ieee-pdf-express.org

         First-time users:

• • Click “New Users – Click Here”.
  • Enter 55910X for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.
  • Check that the contact information is still valid and click “Submit”.
  • You will receive online and email confirmation of successful account setup.

          Returning users:

Enter 55910X for the Conference ID, email address and password.

4. UPLOAD SOURCE FILE(S) FOR CONVERSION; AND/OR PDF(S) FOR CHECKING

• • For each conference paper, click “Create New Title”.
  • Enter identifying text for paper (title is recommended but not required).
  • Click “Submit PDF for Checking” or “Submit Source Files for Conversion”.
  • Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.

5. WHEN NOTIFIED, OBTAIN YOUR XPLORE-COMPATIBLE PDF(S). THE SITE CONTAINS EXTENSIVE INSTRUCTIONS, RESOURCES, HELPFUL HINTS, AND ACCESS TO TECHNICAL SUPPORT

Submitted PDFs are checked for IEEE Xplore®-compatibility; source file(s) are converted to IEEE Xplore-compatible PDFs.

If a PDF is submitted: you will receive an email stating that PDF Passed or Failed the Check.

a) If the PDF submitted fails the PDF check:

• • Submit your source file for conversion by clicking Try Again, the Submit Source Files for Conversion, or
  • Read the PDF Check report, then click “The PDF Check Report” in the sidebar to get information on possible solutions, or
  • “Request Technical Help” through your account.

b) If you are not satisfied with the IEEE PDF eXpress-converted PDF:

• • Resubmit your source file with corrections (Try Again, then Submit Source Files for Conversion), or
  • Submit a PDF by clicking Try Again, then Submit PDF for Checking, or
  • “Request a Manual Conversion” through your account.

c) If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF:

Submit your IEEE Xplore-compatible PDF to IEEE AFRICON Conference website via Easychair (use Proceedings). Please note that PDF eXpress only creates the PDF files for you, and you should still submit the converted “Certified by IEEE PDF eXpress” file, with an exact date and time stamp to 2023 IEEE AFRICON online submission system via EasyChair (Submit via PROCEEDINGS): https://easychair.org/conferences/?conf=africon2023

6. SUBMIT COMPLETED COPYRIGHT FORM

In order to be published in the conference proceedings, all accepted papers MUST be accompanied by a signed IEEE Copyright Form.

 For any queries regarding paper submission, please contact the Technical Program Chairs at africon-tpc-chairs@ieee.org